Why You Need SharePoint for Your Company
Many people have asked us: why we need SharePoint? What are the advantages of using it for your company? Let us explain them to you!
As you already know, a company’s business processes and its information management are the keys to its growth.
Technologies have also taken a central place in improving productivity! Did you know that 75% of companies plan to invest in solutions that increase their productivity ? However, many SMEs are still working with file servers.
If this is the case for you, it may be time to consider a migration to a new platform, such as SharePoint! Used an intranet portal, a document management platform, and a tool to help companies improve efficiency, SharePoint for business has a multitude of advantages to explore to ensure efficient performance and increased productivity in your workplace.
To better understand the subject, Soluqual hereby presents some of the many advantages of SharePoint and its usefulness for your company.
Other Categories
What Is SharePoint?
SharePoint is a toolbox that lets you set up intranets and extranets, automate your processes, and manage your information and documents in a centralized way. With excellent integration with Office suite, it was designed to improve communication and collaboration between the teams.
Why migrate to SharePoint instead of keeping the traditional file shares?
SharePoint is a toolbox that lets you set up intranets and extranets, automate your processes, and manage your information and documents in a centralized way. With excellent integration with Office suite, it was designed to improve communication and collaboration between the teams.
Do you recognize your organization in the following issues?
- Duplication of information
- Trouble finding information (and, more specifically, the correct version of the document you’re looking for)
- Loss of information
- Documents shared with the wrong people
- Multiplication of documents shared by email
- Difficulty getting an overview of the information related to an important project or file
If so, rest assured: you’re not alone! Here are some of the reasons that cause these issues.
MULTIPLICATION OF THE MODES OF OPERATION
A company that uses traditional file sharing will, at some point, find it difficult to strengthen its process for classifying and managing its documents and information. Inconsistency and lack of a centralized procedure can then lead to duplication or loss of information, as well as insufficient security.
STAFF TURNOVER RATE
This second factor tends to make the situation worse. Indeed, the former staff members knew the location of the data and had their own way of managing the information, while the new recruits don’t always know where to find them and can waste considerable amounts of time looking for them.
CONSEQUENCES FOR YOUR PRODUCTIVITY AND INTERNAL ORGANIZATION
In short, these problems in business arise from a lack of organization in terms of information, process automation, and governance. And these elements combined have significant impacts on your productivity, but also on the experience of your employees and customers.
Ensuring the organization of your information and the automation of your processes is hard to implement in a traditional file server. The good news is that SharePoint offers you a solution to address these challenges!
The Advantages of SharePoint in Business
Besides having the same features as a file share, SharePoint offers the possibility of setting up much more advanced validation rules and filing and classification methods. It therefore lets you automate your processes and benefit from tools to establish a new information management structure and governance.
That way, you establish stable and sustainable processes to avoid the problems mentioned above. Indeed, you ensure that there is no longer any multiplication of working methods by standardizing the process on a single platform. In addition, when there is a staff change, your documentation is accessible and easy to find!
Thanks to SharePoint, you can store, edit, and share files while ensuring the safe management of your documents. Besides benefiting from the accessibility of your internal and external data at all times, check out some of the advantages of SharePoint:
INTEGRATION WITH OTHER MICROSOFT PROGRAMS
Does your organization already use Office suite? Although there are other document management platforms out there, SharePoint offers excellent integration with Office suite and other Microsoft tools. Using SharePoint therefore has the advantage of making your work easier and increasing your productivity!
Standardization of Processes on a Platform
During the implementation of SharePoint and with the guidance of experts in the field, you can create sustainable and consistent information management templates within your company. This prevents the potential loss of documents and useful information while streamlining work within teams. As a result, you gain significant time savings and increased productivity. Performance and efficiency guaranteed!
COLLABORATIVE WORK PROCESSES MADE EASIER
Working collaboratively with your company’s different divisions, employees, and customers is possible with SharePoint! Collective and remote document management can be done anywhere and at all times for the people who are part of the project. For example, you can work together on a SharePoint Excel file and:
- Modify
- Comment
- Share
- Store information
And everything is done in a secure way! Indeed, SharePoint offers the possibility to manage access to files using an authorization system. SharePoint also lets you keep an eye on the workflows as well as the changes and modifications made to your files thanks to the histories.
FAST ACCESS TO INFORMATION THANKS TO THE SEARCH ENGINE
Thanks to the built-in search engine, you save a considerable amount of time looking for information. This SharePoint feature lets you browse the platform’s sites, library pages, lists, and files to find all the data that matches your search!
In addition, the searches are secure, because the engine only finds the data to which you have access.
CUSTOMIZED SOLUTIONS
SharePoint features a multitude of related tools and has the advantage of being very flexible. This lets you personalize the platform according to your company’s needs. To ensure that you are taking full advantage of it, we highly recommend seeking advice from experts regarding its implementation!
Seek Expert Advice to implement SharePoint Effectively!
You are now aware of the many advantages offered by SharePoint for business. Note that if you opt for this platform, it should be implemented with a sound knowledge of information management! Doing so, you’ll optimize its use and make sure the processes are stable.
To make sure that you start off on the right foot and get the most out of the platform, a Sharepoint service company will offer you an efficient and optimized implementation.
By implementing your new processes in an informed manner, you will be able to benefit from greater productivity, access to your information at all times, and safe and optimized management of your documents! So, are you ready to embark on the SharePoint adventure? Contact us for more information.
Other interesting articles:
Document Management Document Filing and Document Classification: What Is the Difference?
You've probably heard about different methods of document storage with the terms "filing" and "categorization" or "classification."
Process Automation Automation in Business: How to Boost Your Productivity
Are you looking for solutions to streamline your operations? Do you want advice from experts who genuinely care about your challenges?
Office 365 6 Reasons to Consider Office 365 for Your Business
Do you want to make the most of Office 365 for your business? You've come to the right place. At Soluqual, we specialize in information management and work to optimize the use of Office 365 within companies.
